Privacy Notice

Otley Cycle Club takes your right to privacy very seriously. As members you will benefit from all that being part of a club brings you. We hold limited information on our membership for the purpose of running the club.

What Information Do We Hold? 

The club holds your personal information, which you provide at the time of joining the club. The information you provided us with consists of the following: 

  • First Name 
  • Last Name 
  • Postal Address 
  • Email Address  
  • Telephone Number 
  • DOB 
  • Sex 

Where is the data held and who has access? 

This data is held in a password protected, encrypted file on the club’s cloud storage area (which is GDPR compliant). It is only accessible by the following people: 

  • Membership Secretary (who also maintains the record) 
  • Treasurer
  • Club Secretary 
  • Racing Secretaries 
  • President
  • Coaching Coordinator

What is your information used for? 

Your information is only used for club matters. This includes maintaining the membership records and subscriptions; managing club groups such as the Facebook Members Group and OCC Strava; Checking that membership is up-to-date when race results are submitted. Your email address is only used by the club Secretary to send club related emails and the Membership Secretary to send subscription reminders. These emails sometimes contain details of third party events which directly relate to the club, but at no time are your addresses passed on to a third party. 

When you become a member of or renew your membership with Otley Cycle Club you will be registered for an online account with British Cycling. We will provide British Cycling with your personal data which they will use to enable access to an online portal or you (called My Dashboard) on the British Cycling website. British Cycling will use your personal data in accordance with its Privacy Notice which can be accessed at https://www.britishcycling.org.uk/staticcontent/info–Privacy-Policy-0. British Cycling will
contact you to invite you to sign into and update your dashboard (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal data when it is shared with British Cycling, please contact compliance@britishcycling.org.uk.

As a club member your information may be shared on the club website, social media pages or in emails sent by the club. This data will only be shared in the event that either you are a club volunteer, have participated in a race or challenge event or have recorded a major achievement. This data will be limited to your name, race results (if applicable) and details of your achievement. Limited further information about you may be included; for example, whether you have participated in a juniors’ race or a women’s race.

Who can I contact if I have a question? 

The Secretary (as listed on the website) should be contacted on any matter relating to GDPR and the club’s procedures. This can be done via the main club email:

otleycycleclub@gmail.com